Wedding Vendor Checklist: Who to Book First (And When)

Once the engagement high wears off, the reality sets in: you have to book a small army of professionals to make your day perfect. But who do you book first? Having a solid wedding vendor checklist Canada couples can rely on is the secret to stress-free planning.

12-18 Months Out: The Foundation

• Wedding Planner: Book them first! A planner helps shape your vision, manage your budget, and recommend trusted vendors.
• Venue: Your date and location dictate everything else. Secure your dream venue ASAP, as popular spots book over a year in advance.
• Photographer & Videographer: Top-tier visual artists have limited weekend availability. Lock them in early.

9-12 Months Out: The Core Team

• Caterer: If your venue doesn’t provide in-house catering, you’ll need to book your food and beverage team now.
• Florist: Floral design requires planning, sourcing, and sometimes importing specific blooms.
• Entertainment (DJ/Band): The best musicians and DJs are in high demand.

6-9 Months Out: The Details

• Officiant: Secure the person who will legally marry you.
• Wedding Cake & Desserts: Schedule tastings and design sessions.
• Attire: Give yourself time for alterations and custom orders.

3-6 Months Out: The Finishing Touches

• Hair & Makeup: Book your beauty team and schedule a trial run.
• Stationery: Invitations, save-the-dates, and day-of signage.
• Rentals & Decor: Tents, lighting, furniture, and specialty linens.

Ready to start checking off your list? Explore our curated directory of top-rated Canadian wedding vendors to find exactly who you need, all in one place.